Privacy Policy

Welcome to the site (the “Site”) of The 350 Club (“the Company,” “we,” “us,” or “our”). Through our web application (the “App”), we allow users (“Members”) to connect and engage in conversations with colleagues, peers, and other board members and leaders in the UK and more globally in the FTSE 350 and associated space and to gain information for development, networking, and career purposes (referred to collectively in this Privacy Policy as the “Service”). This Privacy Policy explains what Personal Data (defined below) we collect, and for GDPR purposes, how we use and share that data, and your choices concerning our data practices. This Privacy Policy is incorporated into and forms part of our Terms of Service.

Before using the Service or submitting any Personal Data to the Company, please review this Privacy Policy. By using the Service, you agree to the practices described in this Privacy Policy.

1. Personal Data We Collect

We collect information that alone or in combination with other information in our possession could be used to identify you (“Personal Data”) as follows:

Personal Data You Provide:We collect the following categories of Personal Data from you when you use our Service, including when you sign up for an account, create or share content, and message or communicate with others:

Information you provide: We collect content, communications, and other career or other information you provide, including when you sign up for an account, create or share content, and message or communicate with others. To create and manage an account, you may provide us with personal data, including your name, phone number, a photo of yourself, an email address, and career details. We use your contact information to authenticate your account and keep it secure and to communicate with you about the Service.
Receive Mandates: If you enable the 'Receive mandates' option in your profile preferences, we may share your profile information with our partner search firms. You can opt out of this sharing at any time by emailing us at [email protected] or by turning off the 'Receive mandates' option in your profile settings.
Audio and Video: The Company does not make any recordings of room conversations. It may in due course employ the use of recording solely in the case of keynote events and interviews, in order to make this content available for subsequent private review by Members, only on the Site. Any keynote events or interviews which are recorded will be clearly flagged as being recorded, and permission to upload this content on the Site will be gained from every speaker involved. No content resulting from event rooms will ever be made available to an external third party unless the Management is required to do so in order to comply with the law. Audio and video from (i) private room conversations (ii) muted speakers and (iii) audience members are not captured by the Site.
Networks and connections: We collect information about the members, events, and site areas you are connected to and how you interact with them through our Service. If you choose to upload information to the Site (such as inviting contacts), we may use this information to enhance your experience in various ways, including, but not limited to, notifying you when a contact has joined a wait list or the Service. Finally, we may use your connections on the Site to recommend other users you might want to follow and to recommend you and content to others.
Usage: We may choose to collect information about how you use our Service, such as the types of rooms you engage in, content you share, features you use, actions you take, people or accounts you interact with, and the time, frequency, and duration of your use, in order to enhance the quality of the service we provide to you.
Feedback: We may collect information when you contact us with questions or concerns and when you voluntarily respond to requests for your opinion and feedback.
Social Media Data: We have pages on social media sites such as LinkedIn (“Social Media Pages”). When you interact with our Social Media Pages, we may collect Personal Data that you elect to provide to us. In addition, the companies that host our Social Media Pages may provide us with aggregate information and analytics regarding the use of our Social Media Pages.
Payment Information: We may in the future offer certain portions of the Service for a fee, or allow you to transact with other users on the Service. If applicable, we may prompt you to provide financial information necessary to ensure payments can be processed by our payment processor. Accordingly, in addition to this Privacy Policy and our Terms of Service, information related to your payments or purchases will also be processed according to their services agreement and privacy policy.
Internet Activity Data: When you visit, use, and interact with the Service, we may receive certain information about your visit, use, or interactions. For example, we may monitor the number of people that visit the Service, peak hours of visits, which page(s) are visited, the domains our visitors come from and which browsers people use to access the Service (e.g. Firefox, Microsoft Internet Explorer, etc.), broad geographical information, and navigation patterns, in order to improve Member experience. In particular, the following information is created and automatically logged in our systems:
Log Data: Information that your browser automatically sends whenever you visit the Site. Log Data includes your Internet Protocol address, browser type and settings, operating system, the date and time of your request, how you interacted with the Site, and how you interacted with mobile or email notifications.
Cookies Data: Please see the “Cookies” section below to learn more about how we use cookies.
Device Data: Includes the name of the device, operating system, and browser you are using. Information collected may depend on the type of device you use and its settings. This will help inform how we can improve the platform experience.
Usage Data: We may collect information about how you use our Service, such as the types of content that you view or engage with, the rooms and features you use, the actions you take, and the time, frequency, and duration of your activities.
Email Open/Click Data: We may use pixels in email campaigns that allow us to collect your email and IP address as well as the date and time you open an email or click on any links in the email.

Personal Data Collected from Third Parties/Publicly Available Sources:When you create your account, and/or if you authenticate with a third-party service (such as Facebook), we may collect, store, and periodically update information associated with that third-party account, such as your lists of friends or followers. We will never publish something through one of your third-party accounts.

Derived Data:We may infer your preferences for content and features of the Service, or future products and services, based on the Personal Data we collect about you.

Cookies:We may use cookies to operate and administer our Site, gather usage data on our Site, and improve your experience on it. “Cookies” are small text files containing a string of characters that can be placed on your computer or mobile device that uniquely identifies your browser or device. Cookies can be stored on your computer or mobile device for different periods of time. Some cookies expire after a certain amount of time, or upon logging out (session cookies), others survive after your browser is closed until a defined expiration date set in the cookie (as determined by the third party placing it), and help recognise your computer or mobile device when you open your browser and browse the Internet again (persistent cookies).

Cookies and other technologies allow a site or service to know if your computer or device has visited it before. These technologies can then be used to deliver products or services, help us understand how the site or service is being used, help you navigate between pages efficiently, help remember your preferences, and generally improve your experience in using our services. If you limit the ability of websites to set cookies, you may be unable to access certain parts of the Site and you may not be able to benefit from the full functionality of the Site.

Advertising Networks:Advertising networks may use cookies to collect Personal Data. Most advertising networks offer you a way to opt out of targeted advertising. If you access the Site on your mobile device, you may not be able to control tracking technologies through the settings.

Analytics:We may use web analytics services such as from Google which use cookies to help us analyse how users use the Site and enhance your experience when you use the Site. For more information on how Google uses this data, go to www.google.com/policies/privacy/partners/.

Online Tracking and Do Not Track Signals:We and our third-party service providers may use cookies, pixels, or other tracking technologies to collect information about your browsing activities over time and across different websites following your use of the Site. We make reasonable commercial efforts to recognise and support “Do Not Track” signals.

2. How We Use Personal Data

We may use Personal Data for the following purposes:

To provide the Service;
To create your account, facilitate network and other Site connections, recommend content such as events and vacancies, and further personalise the Service for you on an opt in/out basis;
To respond to your inquiries, comments, feedback, or questions;
To send administrative information to you, for example, information regarding the Service and changes to our terms, conditions, and policies;
To analyse how you interact with our Service for its improvement;
To maintain and enhance the Service;
To develop new products and services;
To authenticate your account and keep it secure;
To enforce our Terms of Service;
To prevent spam, fraud, abuse, criminal activity, or misuses of our Service, and to ensure the security of our IT systems, architecture, and networks; and
To comply with legal obligations, including to meet national security or law enforcement requirements.

Aggregated Information:We may aggregate Personal Data and use the aggregated information to analyse the effectiveness of our Service, to improve and add features to our Service, and for other similar purposes. In addition, we may share the aggregated information with our business partners, customers, and other third parties. We may also disclose aggregated user statistics in order to describe our Service to current and prospective business partners and to other third parties for other lawful purposes.

3. Sharing and Disclosure of Personal Data

In certain circumstances we may share your Personal Data with third parties without further notice to you, unless required by the law, as set forth below:

Vendors and Service Providers: To assist us in meeting business operations needs and to perform certain services and functions, we may share Personal Data with vendors and service providers, including providers of hosting services, cloud services, and other information technology services providers, email communication software and email newsletter providers, advertising and marketing services, payment processors, customer service, and support, and analytics services. Pursuant to our instructions, these parties will access, process, or store Personal Data in the course of performing their duties to us.
For our video functionality we use Daily.co. please find there Terms of Service here: https://www.daily.co/legal/terms-of-service/
For the financial and board information software, numerable, please find their T&Cs here: https://www.numerable.io/terms-conditions/
Receive Mandates: If you enable the 'Receive mandates' option in your profile preferences, we may share your profile information with our partner search firms. You can opt out of this sharing at any time by emailing us at [email protected] or by turning off the 'Receive mandates' option in your profile settings.
Proprietary Information: If any proprietary information that is posted on the Club is shared outside of the Club without explicit consent, the Club holds the right to remove that member from the platform at their own discretion.
Legal Compliance and Protection: We may disclose your Personal Data if required by law, or if we believe that such action is necessary to comply with legal obligations, enforce our Terms of Service, protect the rights, property, or safety of the Company, our Members, or others, or to respond to a legal process or government request.
Business Transfers: In the event of a merger, acquisition, reorganisation, or sale of assets, we may transfer your Personal Data to the acquiring or surviving entity, provided that such entity agrees to adhere to the terms of this Privacy Policy or a policy that is substantially similar.
Consent: We may share your Personal Data with third parties when you have provided consent for us to do so.

4. Security

We implement reasonable administrative, technical, and physical measures to protect Personal Data from loss, theft, misuse, unauthorised access, disclosure, alteration, and destruction. However, no security system is impenetrable, and we cannot guarantee the security of our systems 100%.

5. Your Choices and Rights

You have certain rights regarding your Personal Data, including the following:

Access and Update: You can access and update your account information and preferences by logging into your account settings.
Opt-Out: You may opt out of receiving marketing communications from us by following the unsubscribe instructions included in each email or by contacting us directly. If you enable the 'Receive mandates' option in your profile preferences and wish to opt out, you can do so by either emailing us at [email protected] or by turning off the 'Receive mandates' option in your profile settings.
Deletion: You may request that we delete your Personal Data by contacting us at [email protected]. We will comply with such requests as required by applicable law.
Data Portability: You have the right to receive your Personal Data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
Restriction of Processing: You may request that we restrict the processing of your Personal Data under certain conditions.
Objection: You have the right to object to certain processing of your Personal Data, including for direct marketing purposes.

6. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our Site and updating the effective date at the top of this Privacy Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your Personal Data.

7. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: [email protected]